A hiring system has particular importance for organizations with 15 or more employees because of the record keeping requirements of Title VII of the Civil Rights Act and related laws. These laws relate to discrimination in hiring or pay and require the maintenance of records for all "applicants" as well as persons hired.

Furthermore, organizations with 100 or more employees (50 or more for certain organizations with government contracts) are required to file the Employer Information Report EEO-1 each year by September 30.

Organizations that fail to comply with these requirements increase their exposure to law suits. A hiring system such as Igenti-hire manages the record keeping automatically providing compliance and a defense when problems arise. The information needed for the EEO-1 report is provided by the system, and the information needed to comply with Title VII and related laws is maintained by the system. The system collects resumes and employment applications online and places them in your own private database to retrieve at any time for up to 3 years. Also, all communications with applicants, automated and user-generated, are maintained by the system for easy retrieval by date, applicant, or job posting when needed.

Without this information, an organization would have little chance of defending itself when a charge of discrimination is brought by any person that claims to be an applicant for a job opportunity once announced.

For more information regarding these legal issues, see: EEOC